Extend The Power Of m2i.SHEQ With Advanced Modules
Explore Extended Modules: Advanced Capabilities for Complex Operations
Powerful add-ons that scale with your needs.
While m2i.SHEQ’s core modules cover essential SHEQ management, many organisations need deeper functionality for specific operational challenges. Our extended modules add specialised capabilities – from digital permits to supplier management – that integrate seamlessly with your existing setup.
If you need extended capabilities ask when you demo m2i.SHEQ.
Permits to work
Digital permit control. Complete compliance. Full traceability.
Replace paper permits with a digital system that ensures proper authorisation, tracks active permits in real-time, and maintains a complete audit trail for every high-risk activity.
Key extended capabilities
Configurable permit types
Set up permit templates for any high-risk activity: hot work, confined space entry, excavation, electrical isolation, working at height, and more. Each type can include specific requirements, checklists, and approval workflows.
Digital workflow
- Request and submission
- Review and authorisation
- Active permit monitoring
- Extension requests
- Controlled close-out
Location & mapping
Capture GPS coordinates and map references for each permit. Know exactly where high-risk work is happening across your sites.
Custom fields
Extend any permit type with additional fields specific to your operational requirements – equipment details, atmospheric readings, emergency contacts, or isolation points.
Document & photo attachments
Attach supporting documents, risk assessments, method statements, or site photos directly to each permit record.
Automated expiry alerts
The system automatically notifies permit holders and supervisors when permits approach expiry – preventing work from continuing without proper reauthorisation.
Real-time dashboards
View all active permits across your projects from centralised dashboards. Project teams and head office share the same live visibility.
Benefits
Full functionality wherever you work
No signal? No problem. Our mobile app works everywhere—from city sites to remote locations.
Features
- Eliminate lost or incomplete paper permits
- Ensure proper authorisation before work begins
- Maintain real-time visibility of high-risk activities
- Create defensible audit trails for compliance
- Reduce permit-related incidents through better control
Best suited for: Organisations managing multiple permit types across varied projects, or those requiring centralised permit visibility and compliance tracking.
Available in: Professional (optional) | Enterprise (optional)
Competency Management
Track qualifications. Validate credentials. Ensure site readiness.
Know that every person on your site has the right skills, valid certifications, and up-to-date training to perform their role safely and competently.
Key extended capabilities
Centralised competency register
Maintain a single, searchable database of all qualifications, certifications, and training records across your workforce – employees and subcontractors alike.
Qualification & certification tracking
Record details for any credential type:
- Industry cards (CSCS, CPCS, ECS, etc.)
- Professional certifications
- Mandatory training (First Aid, Fire Marshal, etc.)
- Role-specific qualifications
- Company inductions and refreshers
Document upload & verification
Attach scanned certificates, card images, or verification documents. Validate credentials against issuing body records where available.
Automated expiry alerts
Never let a critical certification lapse. The system automatically alerts:
- The individual when renewals approach
- Managers when team members' credentials are expiring
- Site teams when subcontractors need re-certification
Gap analysis
Identify competency gaps across teams or projects. See at a glance who needs additional training or certification before they can be deployed.
Training records
Log completed training courses, toolbox talks, and development activities. Build a complete training history for every individual.
Site readiness reports
Generate reports showing workforce competency status by project, trade, or team – supporting audits and client requirements.
Benefits
- Ensure only qualified personnel work on site
- Reduce compliance risk from expired certifications
- Simplify audit preparation with centralised records
- Proactively manage training and renewal schedules
- Meet client and regulatory competency requirements
Best suited for: Organisations with significant training requirements, multiple certification types, or strict client/regulatory competency obligations.
Available in: Professional (optional) | Enterprise (optional)
Equipment Checks
Scheduled inspections. Digital records. Compliant operations.
Ensure your plant, equipment, and assets are safe, compliant, and fit for purpose with structured inspection schedules and digital record-keeping.
Key extended capabilities
Equipment register
Maintain a complete inventory of all plant, equipment, tools, and assets requiring regular inspection. Record key details including make, model, serial numbers, and locations.
Flexible inspection templates
- Daily pre-use checks
- Weekly inspections
- Statutory examinations (LOLER, PUWER, etc.)
- Maintenance schedules
- Calibration records
Scheduled & ad-hoc checks
Set up recurring inspection schedules or perform one-off checks as needed. The system tracks what’s due, what’s overdue, and what’s been completed.
Mobile inspection
Complete equipment checks on any device, including offline mode for remote locations. Capture photos of defects or wear.
Defect management
When issues are found, raise actions directly from the inspection. Link defects to equipment records for full history tracking.
Compliance tracking
Monitor inspection compliance across your fleet. Dashboards show equipment status, overdue inspections, and defect trends.
Certificate & document storage
Attach statutory certificates, examination reports, and maintenance records to equipment profiles.
Benefits
- Meet statutory inspection requirements
- Prevent equipment failures through regular checks
- Maintain complete equipment histories
- Identify defect patterns across asset types
- Demonstrate compliance during audits
Best suited for: Organisations with significant plant and equipment fleets, statutory inspection obligations, or wanting to digitise maintenance records.
Available in: Professional (optional) | Enterprise (optional)
Onboarding
Streamlined inductions. Verified compliance. Site-ready workers.
Get employees, subcontractors, and visitors site-ready faster with digital registration, mobile inductions, and automated compliance verification.
Key extended capabilities
Self-registration portal
Allow subcontractors and workers to register themselves before arriving on site. Capture essential details, emergency contacts, and compliance information upfront.
Qualification & certification tracking
Deliver site-specific inductions digitally:
- Video content and presentations
- Key rules and requirements
- Comprehension questions
- Digital acknowledgement
RAMS acceptance
Present Risk Assessments and Method Statements digitally. Require workers to confirm they have read and understood relevant RAMS before starting work.
Document verification
Request and verify essential documents during registration:
- Right to work
- Qualification cards
- Insurance certificates
- Training records
Clock on/off with geo-tagging
Track site attendance with location-verified clock-on and clock-off. Know who’s on site at any time.
Visitor management
Handle short-term visitors alongside regular workforce inductions. Maintain complete records of everyone who accesses your sites.
Integration with briefings
Inducted workers can automatically receive relevant safety bulletins and communications.
Benefits
- Reduce induction administration time
- Ensure consistent induction delivery
- Verify compliance before site access
- Maintain accurate site attendance records
- Meet principal contractor obligations
Best suited for: Organisations with frequent new starters, multiple subcontractors, or sites requiring controlled access and verified compliance.
Available in: Professional (optional) | Enterprise (optional)
Procurement & Supplier Management
Qualify suppliers. Manage performance. Build trusted partnerships.
Take control of your supply chain with tools to prequalify, monitor, and manage subcontractors and suppliers throughout your working relationship.
Key extended capabilities
Supplier database
Build and maintain a searchable database of approved suppliers, subcontractors, and service providers. Categorise by trade, capability, location, or approval status.
Prequalification workflows
- Customisable questionnaires
- Document requests (insurance, policies, accreditations)
- Scoring and assessment criteria
- Approval workflows
Compliance monitoring
Track ongoing supplier compliance:
- Insurance expiry dates
- Accreditation renewals
- Policy updates
- Certification validity
Performance reviews
Record and track supplier performance across projects:
- Quality of work
- Safety record
- Reliability and communication
- Contract compliance
Talent pool management
Identify and categorise high-performing suppliers for future work. Build a qualified pool of trusted partners.
Tender management
Manage supplier selection for new work packages. Issue requirements, collect responses, and evaluate bids within the system.
Integration with other modules
Connect supplier management with onboarding, competency tracking, and quality assurance for complete supply chain oversight.
Benefits
- Reduce supply chain risk through proper vetting
- Ensure suppliers maintain compliance throughout engagement
- Make evidence-based decisions on supplier selection
- Build long-term relationships with quality partners
- Meet client and regulatory supply chain requirements
Best suited for: Organisations focused on quality procurement, risk reduction, and long-term supplier relationships built on performance, compliance, and trust.
Available in: Professional (optional) | Enterprise (optional)
Document library
Centralised access. Controlled distribution. Full traceability.
Maintain a single, secure, and fully auditable repository for managing key documents across projects, teams, and your wider organisation.
Key extended capabilities
Centralised document management
Upload and organise documents in a cloud-hosted library:
- Policies and procedures
- Risk assessments and method statements
- Drawings and specifications
- Forms and templates
- Training materials
Version control
Approval & review workflows
Manage document governance:
- Assign document owners and reviewers
- Schedule review dates
- Automate review reminders
- Track approval status
Controlled distribution
Share documents with the right people:
- Role-based access permissions
- Project or team-specific visibility
- External sharing for subcontractors
- Download and view tracking
Tagging & search
Organise documents with custom tags and categories. Powerful search helps users find what they need quickly.
Audit trail
Every document action is logged – uploads, views, downloads, approvals, and updates. Full traceability for compliance and governance.
Integration with workflows
Link documents to inspections, permits, onboarding, and other modules. Reference the right documents at the right time.
Benefits
- Single source of truth for organisational documents
- Eliminate outdated documents in circulation
- Demonstrate document control for audits and accreditations
- Reduce time searching for information
- Support remote and distributed teams with cloud access
Best suited for: Organisations needing controlled document management with version control, approval workflows, and audit-ready records.
Available in: Professional (optional) | Enterprise (optional)
Quality Assurance
Integrated management of non-conformances, audits and risk.
Take a structured, end-to-end approach to managing quality, safety, and compliance across your organisation. The Quality Assurance module strengthens your quality systems and supports continuous improvement at every level.
Through proactive tracking, corrective workflows, and powerful analytics, the module ensures that quality issues are not just identified—they’re resolved, monitored, and used to drive long-term improvement.
Key extended capabilities
Non-conformance management
Log and monitor non-conformances across processes, materials, or practices. Corrective and preventive actions are assigned, tracked, and documented—ensuring issues are resolved efficiently and recurring problems are avoided.
Audit management
- Audit planning and scheduling
- Digital checklist execution
- Finding documentation
- Corrective action tracking
- Close-out reporting
Automated alerts and reminders help maintain regular audit cycles and regulatory readiness.
Risk register & risk management
Maintain a live, annually reviewed Risk Register. Each risk is scored based on likelihood and impact, with risk levels calculated and tracked over time. Risks can be linked to non-conformances or audit findings, creating a clear view of systemic issues and potential business impacts.
Analytical reporting & quality dashboards
Generate reports and dashboards that provide insight into:
- Non-conformance trends
- Audit completion rates
- Risk ratings and movements
- Corrective action effectiveness
These analytics help quality teams, managers and leadership make informed decisions and prioritise improvement initiatives.
Connected quality system
The module ties non-conformances, audits and risks together into a cohesive quality management framework – ensuring actions are not siloed but aligned across your organisation. This integrated approach supports ISO 9001 compliance and a broader culture of accountability and excellence.
Benefits
- Drive continuous improvement through systematic quality management
- Support ISO 9001 and other management system standards
- Identify and address systemic issues before they escalate
- Maintain audit readiness with scheduled cycles and alerts
- Make evidence-based decisions with quality analytics
- Create accountability through linked actions and tracking
Best suited for: Organisations looking to drive continuous improvement, meet ISO standards, and maintain consistent quality across complex operations.
Available in: Professional (optional) | Enterprise (optional)
How Extended Modules Connect
Extended modules don’t operate in isolation – they integrate with core modules and each other to create comprehensive workflows:
- Procurement qualifies the supplier →
- Onboarding inducts their workers →
- Competency verifies certifications →
- Permits authorises high-risk work →
- Equipment Checks ensures their plant is safe →
- Document Library provides current RAMS
Module Availability by Version
Module
Essentials
Professional
Enterprise
All extended modules are available as add-ons to Professional and Enterprise versions.
Ready to Transform Your SHEQ Operations?
These platform features are included in every m2i.SHEQ version – with capabilities that scale to match your needs.